PDF/A is a subset of PDF designed for long-term archiving. In order to make it suitable for long-term archiving certain PDF features, such as JavaScript support, embedding of audio/video content and encryption, were removed. In addition, use of standards-based metadata is mandated and all fonts must be embedded in the document.
The goal behind PDF/A is [...]
“Document management” was previously the domain of librarians and nerds in the filing room (no offense!). However, with the deluge of email, documents, spreadsheets, presentations, invoices, reports, and even more, it’s now a problem that everyone has to deal with.
Most versions of Windows (and other operating systems) use a file and folder based system for [...]
More than a few people have been caught out by sharing documents which had sensitive information hidden in document metadata.
These slip-ups are primarily caused by a lack of understanding about document metadata — what it is, how it is created, edited, and removed — and also how it is stored within the file.
In this resource [...]
Take a look at tag2find — it’s an interesting solution to the problem of tagging (and finding) everything on your desktop. You can download a “technical preview” for XP and Vista. At 2.3mb it’s a quick and easy download, although you will need the .NET framework.
In a nutshell, what we’re looking to do is to overcome the problems inherent in a folder-based system. Remember the days of trying to locate a physical file you dropped in the wrong folder in a physical filing cabinet. In fact, I still periodically do this with invoices and other bills that our government hasn’t [...]
