Debenu PDF Aerialist takes Adobe Acrobat to the next level with its advanced tools for working with PDF bookmarks.
Now you can add, copy, import, edit, build, replace, sort, validate and delete bookmarks across one or more PDF files. The tool helps you to use bookmarks more effectively, providing you with a simple way to make almost any PDF file more usable and easier to navigate.
Use the Add Bookmarksfeature to create or copy bookmarks. Save your set of bookmarks using the Import/Export functionality so you can reuse them in batch processes. When adding bookmarks you have an expand/collapse option and also insertion options to add before, after or replace existing bookmarks. Add Bookmarks lets you set the properties of each individual bookmark, including:
Even more advanced functionality for adding bookmarks is provided through the Import Bookmarksfeature which lets you quickly import bookmarks:
Use the Build Bookmarks feature to automatically generate bookmarks based on the font styles and layout used in your PDFs. After setting the combination of attributes that must exist for a bookmark to be generated, Debenu PDF Aerialist can quickly scan one or more PDF files to build the bookmarks for each document. Additionally, you can save your Build Bookmarks settings by using the Import/Export functionality so you can reuse them to process large collections of PDF files.
Setting up the Build Bookmarks process can be as simple as selecting heading styles and indentation level, or as complex as incorporating a range of Wildcards that let you build bookmarks based on the textual and numerical content of the PDF files.
Use any combination of the following bookmark attributes to automatically generate your bookmarks:
Use the Find Bookmarks feature to delete or replace only the bookmarks that match the search criteria you specify. This feature also allows for the use of text masking where you can set wildcard characters instead of specifying a specific bookmark name. Once you have entered the content to search for, Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected and updates them based on the text and properties changes you have specified. The following properties can be used to update and replace bookmarks:
Use the Delete Bookmarkstool to quickly remove all bookmarks from a PDF or use it in batch to remove bookmarks from a group of PDF files. In addition, the Delete Bookmarks feature includes an option to only delete dead bookmarks (bookmarks which have actions such as go to page x which are no longer valid and don’t work).
Bookmarks make navigating around PDF files easy. The Bind Documentsfeature lets you interlink PDFs by automatically generating a set of bookmarks based on the folder and file names of the selected root folder. The set of bookmarks is then applied to each file separately in the root folder or alternatively all of the PDFs are merged into one PDF and the set of bookmarks is applied to it. This can be a very useful feature when you have a collection of PDF files which need to be distributed as a group with a common set of bookmarks to make switching between the different PDF files quick and efficient.
The Edit All Bookmarks Propertiesfeature offers a quick and easy way to edit the properties of all bookmarks in the currently open PDF. Change the text color, font style, text case and bookmark actions. Modify all bookmark levels or only a specific bookmark level.
In this short video tutorial it goes over how to batch edit PDF properties using Debenu PDF Aerialist in Adobe Acrobat Professional.
The Sort Bookmarksfeature has been updated to make working with multiple levels of bookmarks easier. It gives you precise control over which bookmark levels are sorted.
Collapse or expand bookmarks in the current PDF. Change all bookmark levels or only specific levels. To change multiple bookmark levels use the ‘Collapse defined bookmark levels’ option with the letter “L” for level followed by the level number (e.g. L1,L3).
Use the Add, Build, Find, Sort and Delete Bookmark commands to process batches of PDF files. Adobe Acrobat Pro (not Standard) comes with its own Batch Processing (or Action Wizard as it is known in Acrobat X and later versions) tool that allows you to setup simple processes by combining a series of Commands. Debenu PDF Aerialist adds the Add, Build, Find, Sort and Delete Bookmark commands meaning you can combine these with Acrobat’s built in commands to process large batches of PDFs. To create a batch process, open Acrobat 9 or later and go to File > Batch Processing > Edit Batch Processes.
The screenshot below shows a sample batch processing task that is used to process several folders containing PDF files. This batch processing task lets you perform the following actions in a single process:
When a page’s numerical ordering in a PDF is changed for any reason, this can result in broken links because links normally point to specific pages within a PDF.
The Insert Destination Offset feature is for documents which do not use named destinations and have broken bookmarks due to missing or new pages. Such bookmarks can be fixed by inserting a destination offset for the affected pages.
To access and use ‘Insert Destination Offset’ open Acrobat 9 or later and go to
Here’s a simple example:
# Normal (no missing pages) #
Page 1 pointed to by bookmark 1
# What happens where there is a missing page #
Page 1 pointed to by bookmark 1
>>> Page 7 <<<(missing) pointed to by bookmark 7 (missing page)
Page 7 pointed to by bookmark 8
# How Debenu PDF Aerialist 12 Fixes Bookmarks #
Bookmark 7 is removed and each subsequent bookmark page destination is decreased by 1 so bookmark 8 now becomes bookmark 7 and bookmark 9 becomes bookmark 8 and so on.
Page 1 pointed to by bookmark 1
>>> Page 7 <<< pointed to by bookmark 7 (missing page)
Page 7 pointed to by bookmark 7
Generating bookmarks every Nth page enables users to create a bookmark from every Nth page. Where N is number set by user. There are two practical uses for this. For example, if a user opens a 20-page document and set the N to 4, then bookmarks will be created for pages 4, 8, 12, 16 and 20.
To generate bookmarks every Nth page, make sure you have Debenu PDF Aerialist 12 installed and open Acrobat 9 or later.