In this tutorial we show you how to automatically build bookmarks in Adobe Acrobat using Debenu PDF Aerialist.
Step 1
Open your PDF in Adobe Acrobat (make sure you have Debenu PDF Aerialist installed first).
Step 2
In Debenu PDF Aerialist 11, click on Bookmarks.
Step 3
Click Build Bookmarks from the drop down menu.
Step 4
A box appears, with a number of options. Select level 1 to begin with to create the first level of bookmarks.
Step 5
Scroll through the document and find the heading that you want to use for the first level of bookmarks. Use your cursor to select all or part of the text. In this example there are two headings (parts and the sections in each part).
Debenu PDF Aerialist auto populates based on the colour, font, and size of the text. A range of options that can be chosen that will target the text after you have selected it.
Please note: there are two important options on this dialog:
- The first is for the font size and left indentation it is often necessary (depending on the PDF) to include some tolerance in the font size and left indentation. For font size tolerance “0.20” is often enough to cover any slight variation in font size. For left indentation the tolerance will need to be adjusted to accommodate any differences in the left starting position of the heading.
- The second is the “Ignore repeated headings” option. Sometimes a document may have multiple headings with the same text and font style. If you only want the first instance of a matching heading to generate a bookmark then you should enable this option. It will stop multiple duplicate headings from being created.
The example below from the Marketo document is the information related to the selected text.
Step 6
Click on the Build button. Debenu PDF Aerialist will scan the document for text that matches the variables for the Level 1 bookmarks.
As can be seen only two bookmarks are created, but there are four sections in total. But why is this? Let’s scroll down a to ‘Part 3’ and use Debenu PDF Aerialist to tell us if it is the same. There is a simple explanation for this.
Step 7
Highlight ‘Part Three’. Paying attention to if the font changes at all, and what remains the same.
The font is slightly different! But the size is the same.
The creator used a slightly different font when creating the original document. De-Select ‘Font Name’, and make sure ‘Font Size’ is the only thing selected.
Step 8
Level 1 bookmarks will be made on the basis of size 32 fonts. Click build. And four bookmarks appear. One for each section like the table of contents indicates.
Step 9
There are two types of headings the main one (Parts One – Four) and their sub headings e.g. ‘The Importance of Lead Nurturing’.
Click Level 2 and highlight a portion of text that correspondents to the sub headings.
Step 10
Make sure you select multi-line headings, as some of the headings stretch over two lines.
Step 11
Click build.
Bookmarks are populated as per the levels selected. The PDF file now has all the bookmarks needed to make it an easy to navigate document.
Well done!
This is for Debenu PDF Aerialist, which is a plug-in for Adobe Acrobat. You will need to have Adobe Acrobat and Debenu PDF Aerialist to do this.
