This Knowledge Base entry will go through the process of creating a splitting and merging watched folder to automate splitting and merging PDF files using Debenu PDF Tools Pro. It will allow you to drop a group of PDF files into a folder and produce a new PDF with the split contents specified.

This works with folders in your personal computers or laptops and folders that are linked to the cloud e.g. Dropbox or SkyDrive.

Part 1 – Creating Actions to custom split and merge

  1. Click ‘Actions’ located in the left toolbar.
  2. Click ‘New’ locked in the middle of the program.
  3. Click ‘Split and Merge’ in the left toolbar and then click ‘split by pages’
  4. Fill in the options you would like to use for example by page range and then 1-2 if you only want to split the first two pages of a PDF. Then click OK
  5. Name your action and click ‘save’
  6. Click ‘New’ locked in the middle of the program.
  7. Click ‘Split and Merge’ in the left toolbar and then click ‘merge’
  8. Fill in the options you would like to use for example if you just want to merge files in the order they appear in the folder leave the default settings and click OK
  9. Name your action and click ‘save’

TIP: Identify the saved action by including ‘Splitting pt 1 of 2’ in the name or ‘Merging pt 2 of 2’

Part 2 – Creating Watched Folders to Split many PDF and Merge them into A single file

  1. Click ‘Watched Folders’ located under ‘Actions’
  2. Click ‘New’
  3. Select your action (this is the first watched folder so use splitting pt 1 of 2 action)
  4. Select a base/input folder (this is where you will drop files to be processed).
    NOTE: If you wish to have this in a Dropbox folder create a new folder in the Dropbox folder that you will drop the PDF’s into that need to be split and merged.
  5. Click ‘Advanced’. Highlight the ‘output folders’ location and copy it (ctrl + c)
  6. Click ‘Save’
  7. Click ‘Watched Folders located under ‘Actions’
  8. Click ‘New’
  9. Select your action (this is the second watched folder so use merge pt 2 of 2 action)
  10. In ‘base/input folder’ paste the folder location of the other watched folder (ctrl + v)
  11. Click ‘Save’ and then

Now, drag and drop all of the files you want processed into the folder all at once. You can find the original files that get split in the ‘processed folder’. For best results have all of the PDF files you want to split and merge in a separate file first ordered in the way you want them to appear, copy and then paste them into the first watched folder. This will ensure that all files are split, moved to the second watched folder automatically and finally merged in the order that you want them.